Your organization is probably running more AI than anyone can name — ChatGPT, Copilot, Grammarly, the AI baked into tools you already pay for, and maybe something your team built. GOVERNBOX.ai is the single system of record for all of it: what you have, who owns it, what it costs, and whether it’s still doing its job.
The real problem
AI didn’t arrive through one procurement decision. It crept in tool by tool, team by team. That’s how you end up unable to answer the basic questions a board, a funder, or a customer will eventually ask.
Most organizations underestimate their AI tool count by half. You can't manage — or budget for — what you can't see.
When an AI tool produces a bad result, who is accountable? Without a named owner per tool, the answer is 'nobody.'
AI costs hide across dozens of subscriptions, cloud bills, and expense reports — with renewals that lapse or auto-charge unnoticed.
Tools get adopted and then forgotten. Is it still accurate? Still used? Still worth paying for? Usually no one is checking.
Treat AI like a portfolio
You already manage a portfolio of vendors, budgets, and projects. AI deserves the same discipline — and GOVERNBOX.ai gives you the operating system for it, without needing an AI risk team to run it.
Every AI tool and AI agent in one log, each with a named owner, the department using it, the data it touches, and its status — the shadow AI included.
Capture monthly and annual cost per tool — labor, subscriptions, AI APIs, infrastructure — rolled up by program office, with a 60-day heads-up before any renewal.
Score each tool by likelihood and impact, and keep an incident log so a bad AI output becomes a tracked event, not a surprise.
A quarterly report that rolls your whole AI portfolio — tools, owners, spend, incidents, training — into a single view leadership can actually read.
Why it pays off
Control AI spend, cut duplicate tools, assign clear ownership, and walk into any board or customer security review able to prove what you run and how.
Show funders and your board that donor and constituent data is handled responsibly, and that every AI tool advances the mission — stewardship you can demonstrate, not just assert.
Stop chasing AI across spreadsheets and Slack threads. One place to see everything, so 'are we on top of our AI?' finally has a real answer.
Transparent pricing
Start free. Upgrade when you’re ready to generate and export. Cancel anytime.
Prices below are for the AI Governance module — the first of four GOVERNBOX modules. See modular pricing →
Credit card required · $0 today · converts to Starter ($3,500/yr — $291.66/mo equivalent) on day 15 unless canceled
| Feature | Free | Starter | Pro Most Popular | Agency |
|---|---|---|---|---|
| Core Platform | ||||
| AI Readiness Scorecard | ✓ | ✓ | ✓ | ✓ |
| AI Use Case Log (inventory + named owner per system) | — | Unlimited | Unlimited | Unlimited |
| EU AI Act risk tier classification + Art. 5 prohibited-use screen | — | — | — | ✓ |
| Dashboard — My Workspace | ✓ | ✓ | ✓ | ✓ |
| Notifications center (review countdowns, alerts) | ✓ | ✓ | ✓ | ✓ |
| Append-only audit log | ✓ | ✓ | ✓ | ✓ |
| Multi-tenant security + row-level isolation | ✓ | ✓ | ✓ | ✓ |
| Document Generation | ||||
| AI Use Policy | Preview | ✓ | ✓ | ✓ |
| AI Acceptable Use Standard | — | ✓ | ✓ | ✓ |
| AI Incident Response Plan | — | ✓ | ✓ | ✓ |
| Vendor AI Risk Assessment | — | ✓ | ✓ | ✓ |
| AI Strategic Plan (wizard) | — | — | ✓ | ✓ |
| CAIO Position Statement (wizard) | — | — | ✓ | ✓ |
| AI Committee Charter (wizard) | — | ✓ | ✓ | ✓ |
| Privacy Policy (consumer / data-subject rights) | — | — | CCPA-grounded | GDPR + CCPA |
| OMB AI Compliance Plan (M-25-21 / M-25-22) | — | — | — | ✓ |
| Compliance Crosswalk export | — | NIST + ISO + Colorado | NIST + ISO + Colorado | NIST + ISO + Colorado + EU AI Act |
| Word (.docx) export | — | ✓ | ✓ | ✓ |
| PDF export | — | ✓ | ✓ | ✓ |
| Organization logo on document exports | — | — | ✓ | ✓ |
| White-label exports (no Gradient Descent branding) | — | — | — | ✓ |
| Compliance Frameworks | ||||
| NIST AI RMF | Preview | ✓ | ✓ | ✓ |
| ISO/IEC 42001 | — | ✓ | ✓ | ✓ |
| Colorado AI Act (HB 26-1263 / SB 26-189, eff. Jan 1, 2027) | — | ✓ | ✓ | ✓ |
| EU AI Act | — | — | — | ✓ |
| NIST SP 800-53 Rev. 5 / CSF 2.0 | — | — | ✓ | ✓ |
| CCPA / CPRA (California consumer privacy) | — | — | ✓ | ✓ |
| GDPR (EU data protection) | — | — | — | ✓ |
| HIPAA Security & Privacy Rules | — | — | — | ✓ |
| OMB M-25-21 / M-25-22 (Federal AI) | — | — | — | ✓ |
| Risk & Impact | ||||
| Risk Register (CRUD + likelihood × impact scoring) | — | ✓ | ✓ | ✓ |
| Risk heat map visualization | — | — | ✓ | ✓ |
| AI Impact Assessment (7-section questionnaire) | — | ✓ | ✓ | ✓ |
| Auto-create risk entries from assessments | — | — | ✓ | ✓ |
| AI Project Management Module | ||||
| AI project list & per-project board | — | Up to 2 | Up to 5 | Unlimited |
| 7-phase AI development lifecycle checklist | — | ✓ | ✓ | ✓ |
| 45-item NIST/ISO/EU grounded task checklist | — | ✓ | ✓ | ✓ |
| Kanban board (drag-drop, task detail, Edit mode) | — | ✓ | ✓ | ✓ |
| Cross-links: Use Cases / Projects / Risk Register | — | ✓ | ✓ | ✓ |
| Agentic AI Governance Module | ||||
| AI Agents inventory — basic registration (identity, ownership, data access) | — | ✓ | ✓ | ✓ |
| 12-item zero-trust controls checklist (NIST SP 800-207) | — | — | — | ✓ |
| Zero-trust score + low-score alerts | — | — | — | ✓ |
| Agent registration wizard (3-step) | — | ✓ | ✓ | ✓ |
| Agent metrics in Board Report governance block | — | ✓ | ✓ | ✓ |
| Cross-links: Agents / Use Cases / Risk Register | — | ✓ | ✓ | ✓ |
| Training, Incidents & Operations | ||||
| Training plan + completion tracking | — | ✓ | ✓ | ✓ |
| Acceptable-use acknowledgment sign-off | — | ✓ | ✓ | ✓ |
| Incident log + severity codes | — | ✓ | ✓ | ✓ |
| EU AI Act Art. 73 serious-incident flag | — | — | — | ✓ |
| Reporting & Governance | ||||
| Quarterly Board Report (full — maturity score + quarterly history) | — | ✓ | ✓ | ✓ |
| AI Cost Tracking & Roll-Up (per use case + program office, 60-day renewal alerts, Board Report totals) | — | ✓ | ✓ | ✓ |
| Board Report — AI Agents governance section | — | ✓ | ✓ | ✓ |
| Governance maturity score + stars (dashboard/badge) | Preview | ✓ | ✓ | ✓ |
| Shareable governance badge | — | ✓ | ✓ | ✓ White-labeled |
| Live public Trust Page + embeddable live badge | — | ✓ | ✓ | ✓ White-labeled |
| Employee Attestation Portal (unlimited signers) | — | ✓ | ✓ | ✓ |
| Regulatory horizon feed ("What's Changing") | ✓ | ✓ | ✓ | ✓ |
| Gap report with advisory CTAs | Preview | ✓ | ✓ | ✓ |
| Administration | ||||
| Admin Console (full data inventory & controls) | — | Owner + Admin | Owner + Admin | Owner + Admin |
| User roles (Owner / Admin / Editor / Viewer) | — | ✓ | ✓ | ✓ |
| User invite & role management | — | ✓ | ✓ | ✓ |
| Enterprise SSO (SAML / OIDC) | — | — | — | ✓ |
| Data export (full org snapshot) | — | ✓ | ✓ | ✓ |
| Retention policy + danger zone (Owner only) | — | ✓ | ✓ | ✓ |
| Seats included | 1 | 3 (up to 5) | 5 (up to 10) | 10 (up to 20) |
| White-label client portal | — | — | — | ✓ |
| Support & Advisory | ||||
| Email support | — | ✓ | ✓ | ✓ |
| Onboarding walkthrough | — | — | ✓ | ✓ |
| Priority support | — | — | — | ✓ |
| Advisory session (1:1 with Jim) | — | — | — | ✓ Included |
Common questions
Start free with the Readiness Scorecard, then build your AI inventory in minutes — no credit card, no sales call.