The data questions come to you.
Be ready with answers.
GOVERNBOX Data Management is the plain-language map of what you hold, where it lives, where it flows, and how long you keep it — with DSAR tracking and a breach flow that start the clock so you don’t miss a 30- or 45-day deadline.
No data team. No metadata catalog. Know what you have, prove your retention, and answer a privacy request or a breach on time.
Sound familiar?
The DSAR email sitting in an inbox
“Please delete all my personal data.” Where is it? Which systems? Who checks? The 30-day clock started when the email arrived — whether or not anyone noticed.
“What data do we even have, and where?”
The cyber-insurance renewal, the grant application, and the vendor questionnaire all ask. The honest answer today is a shrug and a shared drive.
A retention policy with nowhere to run it
You have a document that says what you keep and for how long. Nothing actually tracks it, reminds you, or proves you followed it.
Breach plans written for someone else’s org
If donor or client data leaked tomorrow, which regulators and individuals get notified, by when, in which states? The template binder doesn’t know what data you hold.
What’s inside the Data module
Everything you need to manage your data in one place
Live today on the GOVERNBOX platform — one accountable person, one login.
Data inventory — “what we hold”
Donor records, client PII, employee files, payment data — each category with where it lives, its owner, a sensitivity tier, and the lawful basis where relevant. Plain terms, not a metadata catalog.
Data flow map — “where it goes”
Sources in, systems it sits in, vendors it flows to, whether it leaves the country — auto-drawn from the links. This IS a GDPR Article 30 ROPA in plain clothes, exportable at Agency.
Retention schedule — “how long we keep it”
A guided schedule builder with sector-tuned suggested periods, linked to the inventory, with review reminders when periods lapse — the retention policy, made operational.
Privacy request tracker (DSAR)
Intake → identity check → locate (the inventory tells you where to look) → respond → close, with 30/45-day deadline clocks and a defensible log.
Breach & privacy incident flow
The incident log gains privacy typing: affected data categories, notification clocks, and regulator/individual notification checklists by state and regime — pre-drafted in plain language.
Data Management Policy + policy pack
The board-approved Data Management Policy — the module's flagship governing document — plus the Data Classification Standard, Records Retention Schedule, and Data Breach Response Plan, all generated through guided wizards with grounded citations and unlimited-signer attestations.
Inventory · flows · retention · DSARs · breach — GDPR & CCPA, in plain language
Everything you get
The whole box, working for Data
AI Governance is the foundation of every plan — and Data Management runs right on top of it, on one shared graph.
🤖 AI Governance · included in every plan
- ✓Free AI Readiness Scorecard + gap report
- ✓AI Use Case Log — incl. shadow AI
- ✓Grounded generation — 11 cited policy & plan types
- ✓AI Risk Register + Impact Assessments
- ✓AI Cost Tracking & Roll-Up
- ✓Training + unlimited-signer Attestations
- ✓Compliance Crosswalks — NIST · ISO · Colorado
- ✓Quarterly Board Report + Governance Badge
🗄️ Data Management · this module
- ✓Data inventory — what you hold, where, sensitivity
- ✓Data flow map — a GDPR Art. 30 ROPA in plain clothes
- ✓Retention schedule — with lapse reminders
- ✓Privacy request tracker (DSAR) — 30/45-day clocks
- ✓Breach & privacy incident flow — notification checklists
- ✓Data Management Policy — the board-approved governing document
- ✓Data policy pack — classification, retention, breach
🧩 One platform · add more, anytime
- ✓Data’s own readiness scorecard
- ✓Guided wizards + unlimited-signer attestations
- ✓Admin Console, audit log & MFA
- +Add Enterprise Risk Management
- +Add IT Inventory & Management
- ★All four on one shared graph, one board report
The questions a privacy request forces
Data Management answers them before the clock runs out.
Data doesn’t live alone
Your data map shares one platform, one graph, and one board report with AI Governance, Risk, and IT. Data links to the system that stores it, the AI that uses it, and the risk it raises — one cross-domain answer, not four disconnected tools.
See the full platform →Every plan is built on AI Governance
Starter from $3,500/yr — AI Governance + one management module. Complete (AI + Risk + IT + Data) $7,000/yr.
Add the management you need — Risk, IT, Data — as you grow. Monthly from $339/mo. Nonprofits save 20%.
The Free tier & 15-day trial are the AI-only on-ramp. Pro and Agency scale the same way.
See where you stand — free in 5 minutes
Take the Data Readiness Scorecard: no sign-up, real answers, and a maturity score with your top gaps — each pointed at the exact part of the Data module that closes it.
Assess your data management — free scorecard →Common questions